Administrative training is required for Conservation District employees who administrate the DGLVR program at the county level. The Financial training is an optional extension to the Administrative training and covers financial responsibilities in detail. Clink the links on the left for more information and to register for a training.

Who Should Attend

  • CD staff involved with Program: Admin training required
  • Others involved in Program (Field Reps, etc.): encouraged
  • QAB or District Board members: also invited
  • Attendance by potential grant applicants (twps, etc.) is NOT encouraged.

Course Information

  • Administrative Training will focus on details needed to run the Program at the CD: handling funds, administering projects, record keeping, understanding policies, Program forms, etc.
  • Financial Training will cover cost allocation methodology, financial record keeping and reporting, etc.
  • Trainings will be given by both Center and SCC staff.
  • All Conservation Districts administering the DGLVR Program are required to have someone attend an administrative training.
  • CD staff who are involved with the DGLVR Program are required to retake the administrative training at least once every 3 years.
  • The courses are free, but registration is required.

Administrative Course Resources

Course Downloads

  • Presentation (388 MB): MP4 format  (~ 4 hours, 10 minutes)

Presentation Downloads

DGLVR Administrative “Mini-Trainings” (2/2023)

  • Quality Assurance Board (QAB) overview. Intended audience: QAB Members (and CD staff). This presentation reviews the role of the county Quality Assurance Board (QAB) in local DGLVR Programs, including QAB composition, meeting guidelines, role in project ranking, and role in local policy. This is a great introduction for new QAB members as well as a useful refresher for experienced QAB members. Conservation district staff administering the DGLVR Program will also benefit from this QAB overview.
  • Filling out grant application paperwork. Intended audience: Potential Applicants (and CD staff). This presentation walks through how to fill out the grant application paperwork. Guidance is also provided on eligibility, preparing to fill out the grant application, and what to do if you if you have questions. This presentation will be helpful for applicants as well as conservation district staff administering the DGLVR Program.
  • Reviewing grant applications. Intended audience: Conservation Districts. This presentation explains what conservation districts should do after DGLVR grant applications are received and before the QAB meeting where applications are ranked. Conservation district staff of varying experience levels will benefit from this presentation.

Supporting Webinars

  • DGLVR Fiscal Year Changes and Update: This webinar summarized the various topics including: GIS and Website Updates, Policy Changes Now Effective for Future Contracts, Stream Crossing Policy and Standards, DSA Changes, as well as Other Policy and Miscellaneous Updates.
  • Stream Technical Manual: Overview and Q&A on DGLVR Stream Crossing Replacement Technical Manual
  • Stream Standard: Overview and Q&A on DGLVR Stream Crossing Design and Replacement Standard
    • Webinar Download (182 MB): MP4 format (~41 minutes)
    • Used policy text, so no presentation download.
  • Stream Policy: Overview and Q&A on DGLVR Stream Crossing Replacement Policy
    • Webinar Download (148 MB): MP4 format  (~41 minutes)
    • Used policy text, so no presentation download.
  • Prevailing Wage II: This webinar was the second part of an earlier PW webinar this spring, with this webinar involving invited speakers. Speakers from the U.S. Department of Labor and PA Department of Labor and Industry joined this webinar to discuss Prevailing Wage and answer questions related to the DGLVR Program.
  • Prevailing Wage: This webinar provided an overview of Prevailing Wage requirements for DGLVR Program with some updated examples.
  • COSTARS and Purchasing: COSTARS is a cooperative purchasing service for state affiliated entities. Felicia Campbell & Kim Bullivant from COSTARS, presented information on how COSTARS may apply to municipalities and CDs. (6/2020)
  • Municipal Bidding: This webinar reviewed various aspects of the municipal bidding process as it relates to municipal projects funded through the DGLVR Program. (4/2020)
  • CD Education and Outreach Ideas: Education and outreach ideas and efforts for Conservation Districts to improve interactions with municipalities and other potential applicants. (1/2017)
  • Maintaining Better Project Hard Files: Advice for CDs on ways to keep accurate and complete project hard files. (7/2016)
  • QAB Issues: An overview of Quality Assurance Boards at the county level, including: purpose and structure; meeting procedures; role in projects; and role in policy. (11/2014)

Financial Course Resources

Course Downloads

  • Presentation (0 MB): MP4 format (coming soon)

Presentation Downloads

Supporting Documents

All documents in PDF format unless otherwise noted.

  • CAM Spreadsheet (44.5 KB): Conservation districts must use a cost allocation method (CAM) to determine what portion of shared expenses are eligible DGLVR administration and education expenses. This spreadsheet includes examples of 3 different CAMs that meet DGLVR CAM policy. This can also be used as a template spreadsheet to assist conservation districts in developing their own CAMs. (Excel spreadsheet)

  • DGLVR payments to conservation districts (261 KB): This document provides guidance on how DGLVR funding moves from the State Conservation Commission (SCC) to PA County Conservation Districts.

  • DGLVR payments to grant recipients (262 KB): This document provides guidance on how DGLVR funding moves from PA County Conservation Districts to DGLVR grant recipients.

  • DGLVR GIS QR reconciliation template (58.5 KB): This spreadsheet template can be used by conservation districts to help fill out the DGLVR quarterly report and/or reconcile their local DGR and LVR account balances with the GIS account balances. (Excel spreadsheet)

  • DGLVR GIS QuickGuide (780 KB): This provides guidance to conservation districts on filling out quarterly reports in the DGLVR GIS. It includes screenshots from the GIS with at-a-glance notes and reminders.

  • DGLVR Staff Time Sheet Example (22.0 KB): Conservation districts must document time spent on the DGLVR Program that is paid for with administration and education funding. This template spreadsheet is an example time sheet available for conservation district use. (Excel spreadsheet)

  • QAQC Project Expense tracker (20.9 KB): Conservation districts are encouraged to utilize spreadsheets to review DGLVR project invoices/receipts and document which expenses are paid for by the grant program. This template spreadsheet is an example project expense tracker available for conservation district use. (Excel spreadsheet)