Annual Maintenance Workshop

The Center's annual maintenance workshop is held each fall at locations around Pennsylvania. The Workshop typically attracts up to 200 attendees from a variety of entities involved in low volume road maintenance. The Workshop features invited speakers, concurrent classroom sessions, and field trips to active and completed road sites to view the implementation of ESM practices.


Resinator Logo2018 Annual Maintenance Workshop

September 18, 2018 - September 20, 2018

Kovalchick Convention and Athletic Complex
711 Pratt Drive
Indiana, Pennsylvania 15705
724-357-5222​

The Center for Dirt and Gravel Roads will host the 2018 Dirt & Gravel Roads Annual Maintenance Workshop at the Kovalchick Convention and Athletic Complex - Indiana, PA. The Workshop will focus on proven environmentally sensitive road maintenance practices for dirt, gravel and low-volume paved roads. Indiana County Conservation District has opened up their county and roads to host our event. It promises to be an exciting workshop you will not want to miss. 

We will offer several events this year for different groups:

Tuesday, September 18th - All activities are optional.

  • Will highlight a Municipal Day, an Admin Training, a GIS Training, and a Stream Xing Installation Field Trip.
  • Relaxing evening under the stars, with a BBQ and fun outdoor games.

Wednesday, September 19th

  • Concurrent Classroom Sessions and Invited Speakers on a Variety of Topics
  • Two Field Trips to Visit Completed Sites in Indiana County
  • Vendor Reception - Face-to-face time and appetizers 
  • 3rd Annual Calendar Contest, winner announced at Award Banquet
  • Award Banquet -- "Country Fair", complete with live music, great food and prizes. Please wear your favorite western gear!

Thursday, September 20th

  • Two field trips from Wednesday will be repeated, allowing attendees to see all sites.
  • Brief wrap-up session over lunch

Registration and Lodging

Workshop Registration:  $175 (Link to Register at Bottom of Page)
(Includes registration costs, all meals, transportation, and all handout materials)

Registration will be open during the following times:

Tuesday, September 18th

  • 7:00 AM - 1:00 PM
  • 4:00 PM - 6:30 PM

Wednesday, September 27th

  • 7:00 AM - 12:00 PM

Lodging is not included in the registration fee. Please contact:

Hilton Garden Inn Indiana at IUP
714 Pratt Drive
Indiana, PA 15705
Ph:  724-349-2222

Group Code:  "PSUDGS" for $109/night rate - You will pay separate for your room(s).
Room block ends:  August 18, 2018

Online Reservations:  http://group.hiltongardeninn.com/psudirtgravelannualconference 


Fees and Sponsorship

Registration Fees

  • Award Banquet - Guest Only: $25.00
  • Full Workshop Registration
    • Additional Vendor: $200.00
    • Full Workshop Registration: $175.00
    • Vendors: $400.00
    • Private Companies: $350.00
  • Municipality Day: $50.00

Sponsorship

  • DSA / Platinum Level Sponsorship: $1,500.00
  • 2A / Gold Level Sponsorship: $1,000.00
  • 2RC / Silver Level Sponsorship: $500.00

Payment Message

Vendor Fee includes registration fee for (1) individual, booth space, and skirted table. *If you wish to register a third individual from the same company, please contact the Center at 814-865-5355. Additional vendors (3 or more) will be charged $200 each. You may pay online with any major credit card (Master Card, Visa, Discover or American Express) or you may mail your check made payable to 'Penn State' to:
 
Annual Maintenance Workshop
The Larson Institute, Penn State
Attn: Heather Christian
215 Transportation Research Building
University Park, PA 16802
 
Phone:  814-865-5355
Email:  hmc5054@psu.edu  
 
Cancellation/Refund Policy

Full refunds will be issued to cancellations received by September 6th.  After September 6th a processing fee of $100 will be charged. After September 13th there will be no refund.

The University reserves the right to cancel or postpone any event due to insufficient enrollment or other unforeseen circumstances. If an event is canceled or postponed, the University will refund registration fees but cannot be held responsible for other costs, charges, or expenses, including cancellation/change charges assessed by airlines or travel agencies.


Agenda

Tuesday, September 18th (Optional)

  • 8:00 AM - 4:45 PM: Municipality Day
  • Admin Training
    • This will be a complete walk through of Program Administration, like previous trainings held in the year prior.
    • *Lunch is provided.
  • 12:30 PM - 4:45 PM: GIS Training
    • This will be a complete walk through of the GIS system, like previous trainings held in the year prior.
    • *Lunch is NOT provided.
  • 1:00 PM - 4:45 PM: Stream Crossing Installation Field Trip
    • Extended time on site for an active installation of a ~14 structural plate arch pipe. May visit other stream sites too, depending on status of in-progress site.
    • *Lunch is NOT provided.
  • 5:00 PM - 7:30 PM: Tuesday Ice-Breaker
    • For those attending Tuesday’s events or arriving early for Wednesday, an informal icebreaker cookout will be held. No formal presentation or talk is planned, this is simply a time to grab some food and mingle to get reacquainted with fellow attendees.

Wednesday, September 19th

  • 9:00 AM - 9:40 AM
    • Bureau of Forestry
      • An update on the various demonstration projects and other issues related directly to DCNR’s portion of the DGLVR Program
    • GIS and Quarterly Reporting
      • With the first quarterly report due from CDs in October, this session will provide a demonstration and a chance to ask questions about the new reporting system. The session is held 4 separate time in order to keep attendance down and encourage discussion.
    • CD Unpaved Road Assessments
      • Assessment is the process of driving unpaved roads to identify pollution "worksites". The Program will likely hold some assessment trainings this fall for counties who would like to participate. This session will provide a primer on the assessment process and a discussion of allocation impacts.
    • Estimating Quantities & Costs
      • Tips and tricks for determining material quantities and costs for DGLVR projects. Will also be useful in evaluating grant applications and cost summaries.
  • 9:50 AM - 10:30 AM
    • GIS and Quarterly Reporting
      • With the first quarterly report due from CDs in October, this session will provide a demonstration and a chance to ask questions about the new reporting system. The session is held 4 separate time in order to keep attendance down and encourage discussion.
    • Local Perspective on Stream X-ings
      • A look at some "common mistakes" that are made on stream crossing installations, followed by a local perspective on stream crossing replacements done by the Indiana County Conservation District.
    • CDGRS Research Update
      • An update on the various research efforts underway at the Center including: nutrient reduction ditches in Bradford; DSA monitoring in Indiana and Vermont; Grading study, Dust Monitoring, and an upcoming monitoring project for a stream crossing replacement.
  • 10:40 AM - 11:20 AM
    • GIS and Quarterly Reporting
      • With the first quarterly report due from CDs in October, this session will provide a demonstration and a chance to ask questions about the new reporting system. The session is held 4 separate time in order to keep attendance down and encourage discussion.
    • CD Unpaved Road Assessments
      • Assessment is the process of driving unpaved roads to identify pollution “worksites”. The Program will likely hold some assessment trainings this fall for counties who would like to participate. This session will provide a primer on the assessment process and a discussion of allocation impacts.
    • Estimating Quantities & Cost
      • Tips and tricks for determining material quantities and costs for DGLVR projects. Will also be useful in evaluating grant applications and cost summaries.
  • 11:30 AM - 12:10 PM
    • GIS and Quarterly Reporting
      • With the first quarterly report due from CDs in October, this session will provide a demonstration and a chance to ask questions about the new reporting system. The session is held 4 separate time in order to keep attendance down and encourage discussion.
    • Local Perspective on Stream X-ings
      • A look at some “common mistakes” that are made on stream crossing installations, followed by a local perspective on stream crossing replacements done by the Indiana County Conservation District.
    • CDGRS Research Update
      • An update on the various research efforts underway at the Center including: nutrient reduction ditches in Bradford; DSA monitoring in Indiana and Vermont; Grading study, Dust Monitoring, and an upcoming monitoring project for a stream crossing replacement.
  • 1:30 PM - 5:30 PM
    • Field Trip: Northern Loop
      • A tour of several sites recently completed in Northern Indiana County. Topics include road fill, drainage improvements, stream crossings, bank stabilizations, wetlands, and off ROW practices.
    • Field Trip: Southern Loop
      • This tour will spend some time on Wissinger Road, where a ~14’ plate arch pipe is being actively installed. The trip will also visit other paved and unpaved projects in the area involving stream crossing replacements.
  • 5:30 PM - 6:15 PM:
    • Vendor Reception
      • Great opportunity to interact with our Vendors. Food and beverage provided. Cash bar available.
  • 6:15 PM - 10:30 PM
    • Award Banquet
      • This year’s banquet will be in a Country Fair / Country Western Theme. Enjoy the festival style food and wear your western gear.
Thursday, September 20th
  • 8:30 AM - 12:30 PM
    • Field Trip: Northern Loop
      • A tour of several sites recently completed in Northern Indiana County. Topics include road fill, drainage improvements, stream crossings, bank stabilizations, wetlands, and off ROW practices.
    • Field Trip: Southern Loop
      • This tour will spend some time on Wissinger Road, where a ~14’ plate arch pipe is being actively installed. The trip will also visit other paved and unpaved projects in the area involving stream crossing replacements.

Municipality Day

Tuesday, September 18th

“Municipality Day” will include a full breakfast, brief classroom session, field trips to several sites, lunch stop and BBQ with the Vendors back at the facility. During the field trip we will visit a variety of local sites to showcase Environmentally Sensitive Maintenance Practices such as: road fill, crosspipe installations, outlet protection, underdrain, Driving Surface Aggregate DSA, vegetation management, managing off rightof-way drainage, infiltration practices and more. Hotel accommodations are available. Please see Registration and Lodging above for instructions and pricing. If you have a current certification from attending the Center’s ESM Training in the past 5 years, this will count as a re-certification for an additional 5 years.

Agenda

  • 7am: Registration and Full Breakfast
  • 8am – 8:30am: Class Sessions
  • 8:30am – 3pm: Field Trip (includes lunch)

Registration

Municipality Day registration is handled by the Workshop registration link below. However, for those that are having difficulty registering through that means, we have a downloadable registration form for Municipality Day only.


Vendor Information

Due to the size of this year’s venue, we welcome you to bring equipment to showcase during the workshop. The Workshop will focus on proven environmentally sensitive road maintenance practices for dirt, gravel and low-volume paved roads. Vendors will be provided with ample opportunity to interact with attendees to discuss potential uses for their products and services. Specific dates/times are as follows:

Tuesday, September 18th

  • Setup is 12-3:30pm
  • Afternoon with municipalities attending Municipality Day
  • Evening (5-7pm) with workshop attendees during opening Ice-Breaker

Wednesday, September 19th

  • Morning during and between classroom sessions
  • You are encouraged to join our field trips
  • Evening (4:30-6:30pm) during dedicated Vendor Reception

Thursday, September 20th

  • You are encouraged to join our field trips

Workshop Registration

  • Includes registration cost for one representative, all meals, booth space, and transportation costs to field trips.
  • $400 All Vendors
    • If you would like to bring equipment to showcase, we will be happy to accommodate.
  • $200 for each additional vendor

NEW FOR 2018:  Sponsorship Opportunities We encourage you to consider sponsorship for the advertisement visibility. Deadline for sponsorship is September 7, 2018. **Sponsorship is in addition to the registration fee.

DSA / Platinum Level Sponsorship: $1,500.00

  • Your company name and logo on the Jumbo Tron all day Wednesday
  • Your logo on the Sponsor Recognition Sign
  • Your logo in the Workshop Program
  • Recognition on our website regarding the Workshop
  • Your logo on our workshop t-shirt

2A / Gold Level Sponsorship: $1,000.00

  • Your company name and logo on the Jumbo Tron during the Tuesday evening Ice-Breaker
  • Your logo on the Sponsor Recognition Sign
  • Your logo in the Workshop Program

2RC / Silver Level Sponsorship: $500.00

  • Your logo on the Sponsor Recognition Sign
  • 1/4-page Ad in the Township Day Program

4th Annual Calendar Contest

The Center is asking you to Lasso in all your pictures that would be considered The Good, The Bad, and The Ugly for our 4th Annual Calendar Contest.

Deadline to submit pictures is September 7, 2018.

Before Submitting your Photos; ask yourself

  • Did I send digital images (jpg, png, or psd or alike format)
  • Did I send a description of the picture including Road Name, name of Township of Borough, name of the County?
  • Did I state what type of road (the Good, the Bad, or the Ugly)
  • Did I say whether it is a Dirt and Gravel or Low Volume Road.

Please keep in mind:

  • Picture Quality
  • Project Quality– how did the project help

Submit to Ken Corradini: Center for Dirt & Gravel Road Studies/ kjc139@psu.edu


Pittsburgh Pirates Game

Join The Center for Dirt & Gravel Roads on Tuesday, September 18th at PNC Park to watch the Pittsburgh Pirates vs the Kansas City Royals at 7:05 PM.

Package Includes:

  • Transportation to PNC Park
  • Seats in section 128 (Behind Pirates Dugout)
  • $10 Park Card (Valid at any vendor located within the Park)
  • Transportation from PNC Park back to Facility

Cost: $40

Bus boarding will begin at 4:45pm at the Kovalchick Center. Bus will be departing the Kovalchick Center promptly at 5:00pm.

Space is limited to 50 tickets and will be sold on a 1st come 1st serve basis!

To register go to: http://www.cvent.com/d/4gqcfz/4W


Registration

Click the button below to register for the 2018 Workshop. If you have any questions please call Kathy Moir at 814-865-5355 for registration assistance.

Register Here

Thank you for your interest in our 2018 Annual Dirt, Gravel and Low-Volume Roads Maintenance Workshop. We hope you will join us! Please feel free to contact the Center at 814-865-5355 if you have any questions. 


Past Annual Maintenance Workshops

The Center provides "proceedings" for each workshop that includes pictures, presentations, project handouts, and more. To access the proceedings from past workshops, select a year below.