Program Administration Training

Basic Administrative training is required for Conservation District employees who administrate the DGLVR program at the county level. The “Advanced” Admin Training is geared towards any conservation district staff who have completed the original DGLVR Admin Training and wants more in-depth guidance and exercises on important administrative topics. The Financial training is an optional extension to the Administrative training and covers financial responsibilities in detail. Clink the links on the left for more information and to register for a training.

• CD staff involved with Program: required (see below)
• Others involved in Program (Field Reps, etc.): encouraged
• QAB or District Board members: also invited
• Attendance by potential grant applicants (twps, etc.) is NOT encouraged.

• Basic Administrative Training will focus on details needed to run the Program at the CD: handling funds, administering projects, record keeping, understanding policies, Program forms, etc.
  • Basic Administrative Training is required for conservation district staff person(s) most directly responsible for administering the Program.
• Advanced Administrative Training will focus on reviewing grant applications, project management skills, reviewing invoices, and filling out the completion report. This is accomplished through small group work and discussion with limited presentation.
  • Advanced Administrative Training serves as the preferred recertification option for the Basic Administrative Training.
• Financial Training covers topics including DGLVR financial policy, tracking funds, GIS financial tools, reconciling the GIS and conservation district DGLVR accounts, budgeting and spending requirements, and the financial portion of Quality Assurance / Quality Control (QAQC) visits.
  • Financial Training is not required but strongly recommended for CD staff who is responsible for DGLVR finances.
• Trainings will be given by both Center and SCC staff.
• CD staff who are involved with the DGLVR Program are required to maintain policy administrative certification, which expires after 3 years. You can maintain your certification by attending an Advanced Administrative Training (recommended) or retaking the Basic Administrative Training. You can check your current eligibility status via the Course Attendance Tracker.
• The courses are free, but registration is required.

Course Downloads

• Presentation (388 MB): MP4 format  (~ 4 hours, 10 minutes)

Presentation Downloads

• Adobe PDF (21.9 MB)
• MS Powerpoint (27.7 MB)

Supporting Webinars

• The DGLVR Program has many webinars on administrative topics. For a list of recommended webinars to watch, visit the Center’s Remote Learning Center.

Course Downloads

• Presentation (0 MB): MP4 format  (coming soon)

Presentation Downloads

• Adobe PDF (0 MB) (coming soon)
• MS Powerpoint (0 MB) (coming soon)

Supporting Documents

• Informational Flyer (654 KB): This flyer contains the full agenda and other relevant information for this training.

Course Downloads

• Presentation (0 MB): MP4 format (coming soon)

Presentation Downloads

• Adobe PDF (8.05 MB)
• MS Powerpoint (9.87 MB)

Supporting Documents

All documents in PDF format unless otherwise noted.

• CAM Spreadsheet (44.7 KB): Conservation districts must use a cost allocation method (CAM) to determine what portion of shared expenses are eligible DGLVR administration and education expenses. This spreadsheet includes examples of 3 different CAMs that meet DGLVR CAM policy. This can also be used as a template spreadsheet to assist conservation districts in developing their own CAMs. (Excel spreadsheet) (Updated 9/6/2024)

• DGLVR payments to conservation districts (261 KB): This document provides guidance on how DGLVR funding moves from the State Conservation Commission (SCC) to PA County Conservation Districts.

• DGLVR payments to grant recipients (262 KB): This document provides guidance on how DGLVR funding moves from PA County Conservation Districts to DGLVR grant recipients.

• DGLVR GIS QR reconciliation template (58.5 KB): This spreadsheet template can be used by conservation districts to help fill out the DGLVR quarterly report and/or reconcile their local DGR and LVR account balances with the GIS account balances. (Excel spreadsheet)

• DGLVR GIS QuickGuide (780 KB): This provides guidance to conservation districts on filling out quarterly reports in the DGLVR GIS. It includes screenshots from the GIS with at-a-glance notes and reminders.

• DGLVR Staff Time Sheet Example (22.0 KB): Conservation districts must document time spent on the DGLVR Program that is paid for with administration and education funding. This template spreadsheet is an example time sheet available for conservation district use. (Excel spreadsheet)

• QAQC Project Expense tracker (20.9 KB): Conservation districts are encouraged to utilize spreadsheets to review DGLVR project invoices/receipts and document which expenses are paid for by the grant program. This template spreadsheet is an example project expense tracker available for conservation district use. (Excel spreadsheet)